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Routine Sub Committee

The Routine Sub Committee of our college typically oversees the development, implementation, and monitoring of the academic timetable. Here is a general outline of how such a committee might function and the responsibilities it might have:

Purpose

Create Academic Timetables: Design and implement timetables for classes, exams, and other academic activities.

Ensure Resource Allocation: Ensure that classrooms, laboratories, and other resources are effectively allocated.

Address Conflicts: Resolve any scheduling conflicts or issues that arise.

Composition

Chairperson: Usually a senior faculty member.

Faculty Members: Representatives from various departments.

Administrative Staff: To assist with logistical and clerical tasks.

Student Representatives: Optional, for feedback and representation of student concerns.

Responsibilities

1. Planning and Scheduling:

   - Gather input from departments regarding course offerings, faculty availability, and special requirements.

   - Create a draft timetable considering factors like classroom availability, faculty schedules, and student needs.

   - Adjust and finalize the timetable based on feedback from stakeholders.

2. Communication:

   - Distribute the finalized timetable to students, faculty, and administrative staff.

   - Ensure that any changes to the timetable are communicated promptly.

3. Monitoring and Adjustments:

   - Monitor the implementation of the timetable to ensure it runs smoothly.

   - Make necessary adjustments to address any unforeseen issues, such as room changes or faculty absences.

4. Feedback and Improvement:

   - Collect feedback from students and faculty about the timetable’s effectiveness.

   - Use feedback to improve future timetables and scheduling processes.

Meetings

Frequency: Regular meetings before the start of each semester and additional meetings as needed.

Agenda: Discuss draft timetables, address scheduling conflicts, and review feedback.

Documentation

- Maintain records of meeting minutes, timetables, and any changes made.

- Archive previous timetables and related documents for reference and accountability.

Challenges

- Balancing the needs of different departments and faculty members.

- Ensuring that students have a manageable schedule without conflicts.

- Managing limited resources, such as classroom space and equipment.

Best Practices

- Encourage open communication between departments and the committee.

- Regularly review and update scheduling policies and procedures.

Convenor:

  • Dr. Bhaswati Saha, Assistant Professor, Department of Sociology
  • Smt. Arundhati Mukherjee (Jt. Convener), Associate Professor, Department of Economics

Members of the Committee:

  • Dr. Shashwata Mukherjee, Assistant Professor, Department of Biotechnology
  • Mr. Kamalesh Karan,  Assistant Professor, Department of Education
  • Dr. Sukanta Pramanik, Assistant Professor, Department of History
  • Dr. Mandakranta Ray, SACT-I, Department of Commerce
  • Mr. Arindam Biswas, SACT- I, Department of Computer Science
  • Mr. Rahul Kar, SACT- II, Department of Mathematics
  • Mr. Dipankar Adak, SACT- II, Department of Physics
  • Smt. Mita Ghosh (Pal), Non-teaching Staff