The Service Book Subcommittee of our college typically has the responsibility of managing and maintaining records related to the service, employment, and performance of faculty and staff. Here are some key functions and responsibilities such a subcommittee might have:

Functions and Responsibilities

1. Record Keeping:

   - Maintaining detailed service books for each faculty and staff member, documenting their employment history, promotions, increments, leaves, and other service-related information.

2. Verification and Updates:

   - Regularly updating service records with new information such as changes in designation, pay scale, or other relevant details.

   - Verifying the accuracy of the information recorded and ensuring that it is up-to-date.

3. Compliance and Audits:

   - Ensuring that all records comply with institutional, state, and national regulations.

   - Preparing for and assisting with audits of service records by external bodies.

4. Confidentiality and Security:

   - Ensuring the confidentiality and security of all service-related records.

   - Implementing protocols to prevent unauthorized access to sensitive information.

5. Reporting and Documentation:

   - Preparing reports and summaries of service records as needed for administrative and regulatory purposes.

   - Documenting procedures and protocols for maintaining and updating service books.

6. Support for Faculty and Staff:

   - Providing assistance to faculty and staff in understanding their service records and addressing any discrepancies.

   - Offering guidance on matters related to employment history and benefits.

Meetings and Procedures

   - Regular Meetings: The subcommittee may meet regularly to review and update service records, discuss any issues, and plan for audits.

   - Documentation: Minutes of the meetings should be recorded and maintained for future reference.

   - Communication: Clear communication channels should be established to ensure that all relevant parties are informed about updates and changes in service records.

The Service Book Subcommittee plays a crucial role in ensuring that accurate and comprehensive records are maintained, which is essential for the effective management of faculty and staff employment matters.

Chairperson:

• Dr Runu Das, Principal, Kalyani Mahavidyalaya

Conveners:

• Dr. Joydeb Saha, Associate Professor, Department of Commerce
• Mr. Indrajit Bandyopadhyay, Associate Professor, Department of English

Members of the committee:

• All Associate Professors irrespective of the departments of the college     

Important link for- Opening and maintenance of Service Book (appendix 7 of W.S.S.R.Pt-I)